Organise yourself beginning with You. Work out your body clock so that you are able to do the right task at the right time. Set up your own filing system for you, make it SMART, colour code it & review.
My energy levels - HIGH period (Work) LOW (Mindless tasks, Rest, Eat or Power nap)
n.b. whichever energy level - Dump any new thoughts onto a piece of paper
Specific - you specify your task in a cell(s)
Measurable - relates to the number of half-hour cells allocated to the task
Agreed - otherwise you would not have written it in
Realistic - hopefully you have allocated the right amount of cells to the task
Time - the number of cells you have assigned to the task - see below
Do not try to re-invent the wheel. Use established filing systems e.g. Dewey-decimal library system, Argos index, Amazon or Ebay categories etc. Customise your ONE major filing system across all virtual & physical media - File managers, Bookmarks, Cloud a/cs on ALL devices PC, Laptops, Tablets, Mobiles, Office, Home, Attic, Garage etc. Tag items especially Photos e.g. #holiday, #2019, #Italy, #Rome, #Family, #Mum, #Dad, #Son, #Daughter. Make file names unstandable. Make file dates in YYYYMMDD format so that they run in chronological order. Physical items should be stored in uniformed order and coloured if possible as below.
Do not re-invent colours use regular established codes e.g.Google Calendar Tomato, Tangerine, Banana, Basil, Sage, Peacock, Blueberry, Lavender, Grape, Flamingo, Graphite or Basic Primary/ secondary colours
RED = Danger - regular Priorities/Must do e.g. Doctor, Dentist appointment
BLACK = Dark - Chores/Tasks you have to do e.g. Tax Return
YELLOW = Brightness/Sun - Pleasant task e.g. tea with a friend
GREEN = Grass - Outdoor activiies e.g. Golf, Football, Tennis, Run, Walk
BLUE = Calm - Indoor activities e.g. Quietness, Reading, Mediate, Bathe, Pamper
WHITE = Clear - Spare time e.g. Refer to your Snag/Things To Do list (se below)
Mind Maps are a designed to give a visually organised overview of info by image, colour & text on one page. The overview triggers both the left & right sides of the brain. This Mindmap is of MasterOfNunn.co.uk #TonyBuzan
Logging records onto a spreadsheet means they will stay there as a reminder as opposed to a computerised calendar i.e. something list on 1st Jan could be forgotten by 2nd Jan plus unless it is anchored until completed or deleted and by scheduling tasks into 'half-hour cells' you are setting up a SMART system. Spreadsheets also allow you to Sort in order and add calculations or formulas
LIFE PLANNER e.g. milestones 18,21,65 birthdays of family, 25,40,50 wedding anniversaries, mortgage start & finish, annual holidays,
EVENTS IN YEAR e.g. birthdays, anniversaries, holidays, tax return, annual bills, dates for comparison, subscriptions due. Seasonal work scheduled i.e. Summer - new decking ; Winter - indoor painting
DAILY EVENTS IN WEEK e.g. Colour Code RED = MUST DO -school run, Dr, Dentist appt etc YELLOW - organised fun WHITE - fill with Snag List, To Do List etc
DETAILED TASKS e.g. Column 1- Priority A1-A10, B1-B10, C1.....E10. Col 2 Task; Col 3 Tradesman; Col 4 Materials; Col 5 Start; Col 6 Finish. These column can be Sorted or Grouped by each Tradesman etc but remember the logical order e.g. Electrician rewiring before Plasterer before Painter.
THINGS TO DO BY MONTH e.g. Seasonal priority through year - clean tools, sow seeds, pricking out, harden off, plant out, prune, composting, fixing etc
CHECK LIST e.g. Things To Do in a logical order and When to post
1. Sell on Website, Social Media, Etsy, Amazon etc at Highest price possible. Contact Specialists, Interested parties & Possible Buyers
2. Sell on Ebay at Highest price possible with a Reserve. Contact Specialists, Interested parties & Possible Buyers that Auction ends on dd/mm at hh;mm. (Post Thursday 11.45 p.m. for 10 days to max viewing time over two weekends)
3. Reduce price at 1. above & contact Specialists, Interested parties & Possible buyers again to State item now at SALE Price
4. Reduce price at 2. above & contact Specialists, Interested parties & Possible buyers again to State item now at SALE Price.
5. Sell at Auction with Internet facilities, Market, Boot Sale, Jumble Sale, Advertisement
6. Give to Charity if suitable
7. Dump at Council site.
"Hey Google Set Timer for 5 minutes" - CBT technique to help Procrastinators to start a task.
"Hey Google Set Timer for 25 minutes" - Pomodoro technique to help to maximise Focus followed by 5 minute break.
Set Fitbit to 50 minutes to Notify you that you should complete 250 steps within 60 minutes to keep you activite.
Alarm, Timer, Smartwatch, Alerts, Notifications, Apps, Kettle,Microwave, Dishwasher, Robot, Echo, Google Assist, Solar energy, Virtual Assistant
Minutes Time wasted (Based on 8 hours sleep/ 16 hours awake)
These figures are based on the fact that if we sleep 8 hours out of 24 hours. We are asleep for 1/3 of our life and awake for 2/3.
So if every morning you watch the kettle boil you are wasting 3.5+ waking days of your life each year. N.B. "Don't let thy cup runneth over" Fill the kettle just over a cupful and you will save time, energy & money. (Get an electric meter that monitors your usage)
Remember if you stay in bed for an extra hour you will have over 21 fewer days of your life but you will have over 21 days more if you get up an hour earlier and use your time wisely.
It is quite frightening to realise that we are awake 16 hours and what do we do. Watch TV for 4 hours, Internet surfing 3 hours, Gaming 3 hours, It soon goes.
"What have you done today to make you feel Proud" #HeatherSmall or
"What have you done Productive today" #TimFerriss
Being a Nunn I have a habit but so do you. You probably brush your teeth, have morning coffee etc without thinking Yes you have a habit and as above, it is automated. You can start new habits exercise, start work, writing a book but you may need 66 days for it to be installed. #CharlesDuhigg #ThePowerOfHabit JamesClear #AtomicHabit
NOTE TAKING - use grid paper or better still Spreadsheet based on Third Normal Form (3NF) add the relevant columns so that they can be further broken down & sorted in various ways e.g. rather than simple bullets points expand to Meaningful T=Tasks, E=Events, N=Notes